User Management

Learn how to invite users to your Rune organization, manage their roles, and control access.

User Roles

Rune has two roles:

Inviting Users

Only admins can invite new users to Rune.

Step 1: Open User Management

1. Sign in as an admin
2. Go to Settings → Users

You’ll see a list of all current users in your organization.

Step 2: Click Create User

Click the Create User button in the top right.

Step 3: Fill in User Details

A form will appear where you enter the new user’s information:

Click Create User.

Step 4: Copy the Temporary Password

After clicking Create User, a temporary password will be generated and shown to you.

Important: This password is only shown once. You must copy it now and send it to the new user.

The temporary password will look something like: xK9mP2nQ8vL5wR4t

Step 5: Send Credentials to User

Send the new user:

• Their email address (what they’ll use to sign in)
• The temporary password

You can send this via:

• Email
• Slack or Teams message
• Direct message
• Any secure communication method

What the New User Does

When the new user receives their credentials:

Step 1: Go to Login Page

They open Rune and go to the login page.

Step 2: Sign In with Temporary Password

They enter:

• Email: The email address you created for them
• Password: The temporary password you sent them

Step 3: Change Password

After signing in with the temporary password, they’re immediately prompted to create their own password.

They must:

1. Enter a new password
2. Confirm the password by entering it again
3. The password must meet the requirements

Step 4: Access Rune

After changing their password, they can now use Rune with their own password.

Managing Existing Users

Viewing Users

In Settings → Users, you can see:

• User name
• Email address
• Role (Admin or User)
• Status (Active or Inactive)
• Last login date

Changing User Role

To change a user’s role:

1. Find the user in the list
2. Click on their row or the edit icon
3. Change their role from User to Admin (or vice versa)
4. Click Save

The change takes effect immediately.

Deactivating Users

To temporarily disable a user’s access:

1. Find the user in the list
2. Click Actions → Deactivate

When deactivated:

• The user cannot sign in
• Their workflows and data remain in the system
• You can reactivate them later

Reactivating Users

To restore access for a deactivated user:

1. Filter to show inactive users
2. Find the user
3. Click Actions → Activate

The user can now sign in again with their existing password.

Deleting Users

To permanently remove a user:

1. Find the user in the list
2. Click Actions → Delete
3. Confirm the deletion

Warning: This cannot be undone. Consider deactivating instead if you might restore access later.

Important Rules

Cannot Deactivate Yourself

You cannot deactivate your own admin account. Another admin must do this.

Cannot Deactivate Last Admin

The system won’t let you deactivate the last active admin. This ensures someone always has administrative access.

To deactivate the last admin:

1. First promote another user to admin
2. Then deactivate the original admin

Cannot Delete Users with Active Sessions

If a user is currently signed in, you must deactivate them first before deletion.

SSO Users vs Password Users

Password Users

Users you create through Settings → Users:

• Have a password stored in Rune
• Sign in with email and password
• Receive a temporary password when created

SSO Users

Users who sign in via SSO (if SAML is configured):

• Created automatically on first SSO login
• No password in Rune
• Always sign in through your identity provider
• Cannot use password login

Related: Admin Signup | Login | Password Requirements